You close the deals. CollabSpring runs the rest.
The operating system for influencer marketing agencies. Outreach, follow-ups, pitches, contracts, campaigns and invoices on one record, shared by the whole team — and it reads your inbox, so the pipeline keeps itself current and no follow-up is forgotten.
14 days free · no credit card · sends from your own Gmail, Outlook or Zoho
Influencers
Manage your influencer contacts and outreach
Your spreadsheet only knows what someone remembered to type.
Somewhere in these rows a creator said yes, a follow-up came due, and two of you emailed the same person. You’ll find out in Monday’s status meeting — or you won’t.
01The follow-up nobody sent
Yeses rarely come from the first email. They come from the nudge that was due on Thursday — the one nobody had time to send.
02The reply nobody saw
A creator answered your colleague’s inbox three days ago. The sheet still says “emailed”. The deal is cooling while it waits for you.
03The chase you shouldn’t have sent
Their manager said yes in the same thread. You sent follow-up #3 anyway. It only happens once — and they remember it.
Your inbox already knows. CollabSpring reads it.
On your list. Never written to.
Captured from their profile, imported, or added by a teammate — and nobody has emailed them yet. CollabSpring knows because there’s nothing in the inbox to find.
Written to. No answer. The wait is up.
CollabSpring counts the days in their calendar, not yours — it holds over a Friday weekend in Riyadh or a public holiday where they live — then puts the nudge in front of you, or sends it for you.
The ball is in their court.
You wrote recently. There’s nothing to do yet, and nobody on your team can nag early — the next nudge already has a date.
They answered. The chasing stops.
From their own address, their manager’s, or anyone replying in the same thread — it counts, and every follow-up still scheduled cancels itself.
And the ones waiting on you.
A reply nobody answered is the most expensive row in any tracker. CollabSpring keeps them on one list, so a deal you’d already won doesn’t go cold in someone’s inbox.
“Did anyone send Bilal the second follow-up?”
Follow-ups that send themselves — and know when to stop.
Switch them on and every contact gets a ladder: friendly, then warmer, then direct. Or keep each one as a draft and send it yourself. Either way, nobody has to remember whose turn it is.
- Right before each one goes out, CollabSpring checks the inbox again — nobody gets chased an hour after they replied
- A reply from their manager or assistant in the same thread counts as a reply
- Waits out weekends and public holidays where the creator lives — Friday in Riyadh, Sunday in London
- Optional AI drafts, so follow-up #3 never reads like a copy of #1
Outreach sent
First message goes out. CollabSpring starts watching the thread for a reply.
Follow-up #1, then #2
Friendly, then warmer. Skipped while the contact's country is on a weekend or public holiday.
Follow-up #3
Direct and concise — respectfully signals one of the last attempts. Up to 5 steps, intervals per agency.
They reply
The ladder stops the moment a reply lands. Nobody has to notice and cancel it.
Inbox checked · no reply
Sending follow-up #2 to @bilal.fit
holds if a reply lands first
“Copy the handle, the follower count, now find the email…”
Add a creator without leaving their profile.
Open CollabSpring on the Instagram, YouTube or X page you’re already looking at and the record fills itself in. Already on your list? It updates the one you have instead of making a second.
- Handle, reach, contact address and every profile they link to
- On a brand’s website: the company and who to write to
- Details buried in a wall of text? The AI reads the page and pulls them out
Zayd Rahman
@zayd.travels · 95.3K subscribers · 214 videosSlow travel across Anatolia and the Levant — visas, halal food, and the cost of everything.
Business enquiries: zayd@zaydtravels.me
Istanbul on $30 a day — eight days, one bag
412K views · 3 weeks agoEvery halal place we could find in Amman
188K views · 2 months agoCappadocia at 5am: is the balloon worth it?
96K views · 4 months agoAlready on your list
Zayd Karim — updating the record you have
no duplicate created
“We worked with a fitness guy in the Gulf for Ramadan — what was his name?”
Find anyone you’ve ever worked with. Describe them.
Press ⌘K and say what you remember — a niche, a country, something from a note. CollabSpring searches creators, brands, deals and partner agencies by meaning, not by the exact word you typed six months ago.
“Which version did he sign? Did the brand ever pay?”
From “yes” to paid, on one record.
The deal, the contract, the content and the invoice live beside the conversation that started them. When a brand asks how their money is doing, the answer is already on the page.
- Contracts from your own templates, signed online
- Drafts approved and posts tracked, creator by creator
- Invoices paid by card or PayPal straight into your own account
- A budget per brand, with cost per thousand views and per engagement for every deal
18
total4
draft5
sent9
signed$42.6K
invoiced$8.2K
outstanding2
overdue14
paidSynthetic data — not a real tenant
Peak Protein · Q4 budget
62% committed across 7 deals
synthetic · cpm and cpe per deal
Send a link, not an attachment.
Pitch creators with a link, not a deck.
Pick the creators, add a note and the brand’s logo, send one link. The brand browses, filters by platform and saves a PDF — and your emails and private notes never leave the CRM.
Let the brand watch the campaign move.
One link per campaign shows every creator’s draft, approval, publish date and results as your team moves them. No more weekly status emails.
Contracts signed in the browser.
Build it from your template and send a signing link. They sign on their phone; the signed PDF files itself on the deal and you’re notified the moment it’s done.
Invoices that can be paid on the spot.
Every invoice is a link with a Pay now button — card or PayPal, straight into your own account. Unpaid ones get their reminders without anyone writing them.
A link in your bio that fills your Leads.
Creators, brands and other agencies apply through your own page. Each one lands in Leads, sorted, for you to approve into the CRM — and partner agencies get a link to send you their roster.
“A brand emailed us two weeks ago. It’s still unread.”
Sends from your Gmail. Sorts what comes back.
Connect Gmail, Outlook or Zoho and outreach goes out from the address creators already know — paced under your provider’s limits, so a big send never gets the account flagged. Whatever comes back is read for you.
- Replies move the board on their own
- A brand or creator writing in for the first time becomes a lead to approve, not an unread email
- Everyone on the team sees the same history, so two people never email the same creator blind
Zoho Mail
up to 500 emails a dayGmail & Google Workspace
up to 500 a day · replies sync as they landOutlook & Microsoft 365
up to 10,000 a day · replies sync as they landYour own mail server
up to 200 a day · sending onlyConnected as outreach@youragency.com
New lead · brand
“We’re looking for creators for a Ramadan campaign…”
partnerships@lumen.example
Everything else the agency runs on, in the same place.
The tools your team juggles today, folded into one workspace — already knowing who everyone is.
Monday’s meeting, already done
Due follow-ups, replies waiting on you, new leads and the week’s outreach on one screen — with a check on your mailbox’s health.
Every deadline on one calendar
Follow-ups coming due, content deadlines, to-dos and team tasks, merged into one view.
Notes that tag people
@mention a teammate, a creator or a brand in a note; give it a date and it becomes a reminder.
A board for the team’s own work
Tasks with owners, priorities and due dates — from backlog to done — next to the deals they’re for.
A team, not a shared password
A sign-in per person, permissions per area, two-step sign-in. Contacts, deals and money only for who you choose.
Partner agencies
Track the agencies you source with, in both directions — who they sent you and who you sent them.
Bring your spreadsheet
Import the sheet you have today. Columns are matched for you, and duplicates are caught instead of doubled.
Told the moment it matters
A contract signed, an invoice paid, a follow-up due, a teammate tagging you — in the app as it happens.
Everything your spreadsheet makes you do by hand.
Fifteen jobs every agency runs every week. On the left, how they get done today. On the right, how they run once the agency runs on CollabSpring.
01Knowing who to email next
Scan 200 rows, cross-check three inboxes, update the status column, hope it’s right.
The Outreach column works it out from your inbox: Start outreach, Send FU #2, Waiting, Replied.
02Following up
A reminder per creator — or memory. The second nudge is the one that slips.
A ladder of up to five follow-ups that sends itself or drafts for you, and stops on a reply.
03Replies
Lands in whoever’s inbox it landed in. Maybe they mention it on Thursday.
Read from every connected mailbox. Needs reply lists everyone waiting on you.
04Not chasing a yes
Ask the group chat who emailed them last, and what they said.
The inbox is re-checked right before each follow-up; a reply from anyone in the thread counts.
05Weekends and holidays
Nobody checks. Follow-up #2 lands on Eid morning.
Follow-ups wait out the weekend and public holidays where the creator lives.
06Adding a creator
Copy the handle, the follower count, hunt for an email, paste into five columns.
One click on their profile with the Chrome extension. Duplicates are caught, not doubled.
07Finding them again
Ctrl+F for a word you hope you typed.
⌘K search by meaning across creators, brands, deals and partner agencies.
08Pitching to a brand
Copy rows into a deck, delete the private columns, export, attach.
A branded shortlist link with a note, an expiry and a view count.
09Contracts
Word, PDF, email, print, scan — then “which version did he sign?”
From your template, signed online by link, the signed PDF filed on the deal.
10Content approvals
Drafts in WhatsApp, approvals in someone’s head.
Draft, approved, published — per creator, on a campaign page the brand can open.
11Getting paid
A separate invoicing tool, bank details by email, chasing by hand.
An invoice link with Pay now into your own Stripe or PayPal, and reminders that send themselves.
12Brand budgets and results
A second sheet and a calculator, rebuilt for every report.
A budget per brand — committed, invoiced, collected — with CPM and CPE for every deal.
13Inbound enquiries
Unread in a shared inbox for a week.
Sorted into creator, brand and agency leads — plus an application page of your own.
14The team
One shared password and a “please don’t delete anything”.
A sign-in per person, permissions per area, two-step sign-in.
15If the tool disappears
The sheet is the backup.
A live copy in your own Google Drive, and a one-click download of everything.
Built for Muslim agencies. Said plainly.
Short reminders and hadiths surface as you work — a quiet companion through a long day of outreach. Follow-ups keep the weekend where each creator lives, Friday included.
And what you take on stays your call. CollabSpring doesn’t screen, flag or judge your deals — that judgment belongs to you.
One price for every seat you actually use.
Every number is the exact figure billing charges against — no drift between advertised and charged.
Trial
Free
- 500 contacts
- Bulk outreach not included
- 50 AI credits, one-time
- 1 mailbox connection
Starter
$39 /mo
$29/mo with your own AI key
- 2,000 contacts
- Bulk outreach up to 50 recipients
- 300 AI credits / month
- 1 mailbox connection
Studio
$99 /mo
$79/mo with your own AI key
- 10,000 contacts
- Bulk outreach up to 500 recipients
- 1,200 AI credits / month
- 3 mailbox connections
Agency
$249 /mo
$219/mo with your own AI key
- 100,000 contacts
- Bulk outreach up to 25,000 recipients
- 3,500 AI credits / month
- Unlimited mailbox connections
No logo wall yet. Here’s what we promise instead.
We haven’t earned case studies, and we won’t invent them. Everything on this page is the real product with made-up data. Judge it on that — and on these:
Your mailbox, not ours
Outreach sends from the address you already own. Creators hear from you, not from us.
Nothing sends on a rule you didn’t set
AI writes drafts. Automatic follow-ups only run if you switch them on — and can be switched off per contact.
A copy in your own Drive
A live Google Sheet of everything, refreshed hourly, daily or on demand. Disconnect and it stays yours.
Leave whenever you like
Download the lot in one click, any time — even after a trial has ended.
CollabSpring backup
your drive · synced 2 minutes ago| Name | Platform | Followers | Status | ||
|---|---|---|---|---|---|
| 2 | Tariq Aziz | tariq@tariqtech.co | 182,400 | DISCOVERED | |
| 3 | Omar Haddad | omar@omareats.com | TikTok | 64,100 | CONTACTED |
| 4 | Bilal Karim | hello@bilalfit.co | 310,900 | CONTACTED | |
| 5 | Zayd Rahman | zayd@zaydtravels.me | YouTube | 95,300 | CONTACTED |
| 6 | Yusuf Nasser | yusuf@yusufhomes.co | 48,700 | ACTIVE |
Move the agency off the spreadsheet and onto one system.
14 days free, no card. Connect your mailbox, import the sheet you have, and run this week’s outreach, deals and invoices from one place.